Frequency-based & automatic
Reminders go out on a cadence proven to cut no-shows (booked, confirmed, nudged) with no work from your team.
Scroll to reveal
Yaantrix is an AI receptionist for small businesses in the US and Canada. It answers the calls your team can't get to, 24/7, books the appointment, and re-fills cancellations automatically, so you never lose another booking.
Done-for-you setup · Live in days · Built in-house
Yaantrix doesn't just answer. It fills in the details you choose while the caller talks, then books them into the slot that fits them and your calendar.
You decide what matters on a call: a callback number, what they need, how they found you, anything specific to your business. The AI asks naturally, fills the fields in as the caller talks, and sends them to you with the summary the moment the call ends.
Matched to what the caller asked for, not just the first gap.
Booked straight into the calendar you already use, in the slot that fits the caller's preference and your availability. When someone cancels, the opening goes to the next best match, one customer at a time, so the slot is refilled instead of lost.
Answers the question, books the appointment, sends the reminder, and remembers the customer next time.
Our AI receptionist answers in a natural human voice, handles the question, and books straight into your calendar, day or night. Drop in your number and hear it run a real call in seconds.
The moment nobody can pick up, or you're closed, the Yaantrix AI receptionist answers, books the appointment, and texts you the details.
Rings your team first, exactly like today.
Nobody picks up within the ring time you set, or you're closed.
Answers in a real voice and books the slot.
Booking + full transcript hit your phone.
Reminders go out on a cadence proven to cut no-shows (booked, confirmed, nudged) with no work from your team.
Customers confirm or cancel by text. A cancellation instantly triggers the cascade to re-fill the slot.
When someone cancels, most systems blast every eligible customer and let them fight it out. Yaantrix offers the open slot to the right customer first, one at a time, by their stated preference, so it fills fast and stays fair.
A customer cancels and the appointment frees up the moment it happens.
Yaantrix ranks the customers whose stated preferences fit the open slot.
The #1 customer gets first refusal, with a response window. No one else is bothered yet.
Slot filled, or the offer quietly passes to #2 automatically. Everyone's kept in the loop; no blasts, no double-booking.
The industry standard is "blast everyone, first-to-accept wins." Yaantrix offers slots one at a time, by preference, and for same-day openings the window tightens automatically so urgent slots still fill fast. And because it keeps a profile and history for every customer, calls get more personal and matching gets sharper with every interaction — the part a competitor can't bolt on.
We design and build high-grade websites and custom apps in-house, made around how your business actually works. Instead of paying every month for software that only half fits, you own what you run, and what you save goes back into the business.
Clean design, fast pages and careful engineering, made by our own team, not stitched together from templates.
The tools your team uses every day, built around the way you already work instead of bending your work to fit off-the-shelf software.
You own the website, the app and your data. No per-seat fees that keep climbing every year.
Stop paying for software you only half use, and put that money back into growing the business.
No offshore hand-offs and no rented black boxes. Yaantrix designs, builds, secures, and runs your systems under one roof, so the people who built it are the people who answer for it.
Yaantrix is an AI receptionist for small businesses in the United States and Canada. It answers the calls your team can't get to, 24/7, books appointments straight into your calendar, sends reminders, and automatically re-fills cancellations. Yaantrix also designs and builds high-grade websites and custom in-house apps that you own.
An AI receptionist answers your business phone in a natural, human-sounding voice, handles common questions, and books the appointment without a person on the line. The Yaantrix AI receptionist also texts you every booking with the full call transcript, and keeps working after hours, on weekends, and whenever your team is busy.
No. With Yaantrix, calls ring your team first, exactly like today. The AI receptionist only steps in when nobody picks up within a ring time you choose, or when you're closed, so it works as a safety net for missed and after-hours calls instead of replacing your people.
The appointment goes straight into your calendar, and you get a text with the booking details and the full call transcript. Your customer then gets automatic reminders on a cadence designed to cut no-shows, and can confirm or cancel by text. A cancellation instantly starts the cancellation cascade.
Yaantrix books straight into the calendar you already use, including Google Calendar, Outlook / Microsoft 365, Calendly and Cal.com. There's no new booking system for your team to learn, and every appointment shows up where you already look.
The Yaantrix AI receptionist can hold calls in multiple languages, not just English. Tell us which languages your callers use when you book a demo, and we'll set it up to answer them for your business.
Through the cancellation cascade. Most waitlist tools text everyone at once and the fastest reply wins. Yaantrix instead offers the open slot to the customer whose stated preferences fit it best, with a response window, then rolls it to the next match automatically. Same-day openings get shorter windows, so urgent slots still fill fast.
Yaantrix is priced per business, based on your scope. AI receptionist plans are billed monthly and include a set number of talk-time minutes, with a per-minute rate beyond that. Websites and apps are quoted per project. Plans are month-to-month and priced in USD, and you can cancel anytime. Book a demo for a quote.
Setup is done for you, and you can be live in days. The Yaantrix team builds, tests, and switches on your AI receptionist, so your staff don't have to configure or train anything themselves.
Yaantrix is consent-first. Reminders and cancellation offers go only to customers who gave consent when they booked, and that consent is logged with a timestamp. Every message carries your business name and a one-tap opt-out that's honored immediately, and call recording is optional.
You do. For the AI receptionist, your business stays the controller of call, booking, and customer-preference data, and Yaantrix processes it only to run the service on your behalf. Yaantrix never sells personal information, and your data is deleted or returned on request when your agreement ends.
Any business or organization where the phone rings. If you miss calls when you're busy or closed, or you get more calls than your team can take, Yaantrix answers them, captures what each caller needs, and books the appointment when there is one. It isn't tied to one industry, and it works across the United States and Canada.
Smart Fields are the details you choose to capture on every call, such as a callback number, the reason for calling, a preferred time, or how the caller found you. The Yaantrix AI receptionist asks for them naturally, fills them in as the caller talks, and sends them to you with the call summary and transcript the moment the call ends.
When a caller wants to book, Yaantrix checks the calendar you already use and offers a slot that fits the caller's preference and your availability, then books it. If a customer later cancels, the opening is offered to the next best-matched customer, one at a time, so the slot is refilled instead of lost.
Yes. Use the live demo on this page: enter your details, confirm the code we email you, and our AI receptionist calls your phone within seconds, so you can hear it handle a real booking. You can also book a 30-minute demo to walk through your own setup.
Yes. Yaantrix designs and builds high-grade websites and custom in-house apps, made around how your business works. You own what we build, so instead of renting software that only half fits, you keep the savings and put them back into the business.
Front desk, website, or both: hear it run a real call right now, or book 30 minutes and we'll map the fastest path to live.
Priced to your scope — tell us what you need and we'll quote it.