Answers in a natural voice
Callers get a real conversation, not a phone tree or a voicemail beep, day or night.
An AI receptionist for every call your team can't get to
Yaantrix is an AI receptionist for small businesses in the US and Canada. When nobody can pick up, or you're closed, it answers in a natural voice, handles the question, books the appointment into your calendar, and texts you the booking with the full transcript. Then it sends reminders and refills cancellations automatically.
What it does
What does an AI receptionist do?
An AI receptionist answers your business phone, talks with the caller in a natural voice, and gets the appointment booked without a person on the line. Here's what Yaantrix does on every call it takes.
Handles the question
Common questions about your business get answered on the spot, the way your team would answer them.
Books the appointment
The booking goes straight into the calendar you already use, like Google Calendar, Outlook / Microsoft 365, Calendly or Cal.com, while the caller is still on the line.
Texts you the details
You get the booking and the full call transcript by text the moment the call ends.
How it works
Your team answers first. AI is the safety net.
Yaantrix doesn't replace your front desk. Your phones ring exactly like today, and the AI receptionist only picks up the calls that would otherwise be missed.
1
Call comes in
It rings your team first, exactly like today.
2
No answer / after hours
Nobody picks up within the ring time you set, or you're closed.
3
Yaantrix steps in
It answers in a natural voice and books the slot.
4
You get the booking
The booking and full transcript hit your phone.
After the booking
Appointment reminders that cut no-shows
Once a customer is booked, Yaantrix keeps the appointment on track with no work from your team.
Frequency-based & automatic
Reminders go out on a cadence designed to cut no-shows: booked, confirmed, nudged.
Two-way confirmations
Customers confirm or cancel by text, and a cancellation instantly starts the cascade below.
The cancellation cascade
How Yaantrix refills cancelled appointments
Most waitlist tools text everyone at once and let the fastest reply win. Yaantrix offers the open slot to one customer at a time, starting with the best match for their stated preferences, so it fills fast and stays fair.
1
A slot opens
A customer cancels and the appointment frees up the moment it happens.
2
Match by preference
Yaantrix ranks the customers whose stated preferences fit the open slot.
3
Offer to the best match
The top match gets first refusal, with a response window. Nobody else is bothered yet.
4
They accept, or it rolls on
The slot fills, or the offer passes to the next match automatically. Same-day openings get shorter windows.
Consent and your data
Yaantrix is consent-first. Reminders and cancellation offers go only to customers who agreed to them when they booked, and that consent is logged with a timestamp. Every message carries your business name and a one-tap opt-out that's honored immediately. Call recording is optional.
Your customer data stays yours. Your business remains the controller of call, booking and customer-preference data, and Yaantrix processes it only to run the service for you. Yaantrix never sells personal information, and your data is deleted or returned on request when your agreement ends. The privacy policy has the details.
How pricing works
Yaantrix is priced per business, based on your scope, and every quote is written before anything starts.
- AI receptionist plans are billed monthly and include a set number of talk-time minutes.
- Usage beyond your included minutes is billed at the per-minute rate in your quote.
- Plans are month-to-month and priced in USD, and you can cancel anytime, effective at the end of the billing period.
The full terms are in the terms & conditions. To get a number for your business, request a quote.
Setup
Setup is done for you, and you can be live in days. The Yaantrix team builds, tests and switches on your AI receptionist, so your staff don't have to configure or train anything. You decide how long your phones ring before it answers.
Industries
Built for any business with a calendar
The same AI receptionist adapts to how your business books. See how it works in your industry.
Salons & spas
Picks up while every stylist is with a client, books the visit, and offers cancelled chair time to clients who want an earlier spot.
AI receptionist for salons →Home services & trades
Answers while your techs are on a job or the office is closed, books the visit, and texts you urgent calls right away.
AI receptionist for home services →Auto dealers & repair shops
Takes service calls during the counter rush and after hours, and books the appointment into your calendar.
AI receptionist for auto service →Law firms
Answers new-client inquiries while you're in court or with clients, and books the consultation.
AI receptionist for law firms →Real estate
Catches buyer and seller calls while you're at showings, books the appointment and texts you the lead.
AI receptionist for real estate →Restaurants
Takes reservations during the rush and after close, and offers cancelled tables to waiting guests.
AI receptionist for restaurants →Retail stores
Answers customer calls while staff are on the floor, and books fittings, repairs and consultations.
AI receptionist for retail →Also built for clinics and dental offices, med-spas, fitness studios, accounting firms and veterinary practices.
FAQ
AI receptionist questions, answered
Does the AI receptionist sound robotic?
No. Yaantrix answers in a natural, human-sounding voice and holds a real conversation instead of reading a menu. The quickest way to judge is to hear it: the live demo calls your phone within seconds and runs a real booking call.
Can I choose when the AI receptionist answers?
Yes. Your phones ring your team first, and you decide how long they ring before Yaantrix steps in. It also answers whenever you're closed, so after-hours and weekend callers still reach someone who can book them.
Which calendars does it book into?
The calendar you already use, including Google Calendar, Outlook / Microsoft 365, Calendly and Cal.com. Appointments show up where your team already looks, so there's no new booking system to learn.
What languages can it speak?
Multiple languages, not just English. Tell us which languages your callers use when you book a demo, and we'll set the AI receptionist up to answer them for your business.
Will I know what was said on every call?
Yes. When a call ends, Yaantrix texts you the booking details and the full call transcript, so you can see exactly what the caller asked and follow up personally whenever a call needs it.
How is an AI receptionist different from an answering service?
An answering service puts a person at a call center on the line, and its pricing usually grows with your call volume. An AI receptionist answers instantly at any hour and books the appointment itself. The full comparison covers when each one fits.
Do customers have to opt in to reminders and offers?
Yes. Reminders and cancellation offers go only to customers who agreed to them when they booked, and that consent is logged with a timestamp. Every message carries your business name and a one-tap opt-out that's honored immediately.
How much does an AI receptionist from Yaantrix cost?
It's priced per business, based on your scope. Plans are billed monthly with a set number of talk-time minutes included and a per-minute rate beyond that. Plans are month-to-month and priced in USD, and every quote is written before anything starts.
Hear it for yourself
Let our AI receptionist
Let our AI receptionist
call you right now.
Enter your details in the live demo and it calls your phone in seconds. Or book 30 minutes and we'll map the fastest path to live.